This is a unique opportunity for an experienced, determined and reliable EA to become a ‘trend-setter’ for a recently established and already highly-rated financial company with a determination to make a difference in the financial sector and progressive social and technological views. You will be setting up policies and procedures, managing processes within the team, managing the documents and record keeping, advising on a high-value range of service providers for the team, clients and board members, setting up benefits and bonus structure for the team, etc. Sounds like you? If yes, please read on!

Your Responsibilities will include:

• The role supports three Executives: COO, CEO, and CFO
• Some occasional assistance required for a close-knit team of self-efficient professionals
• Extensive diary management, organizing internal and external meetings
• Arrange full spectrum of first-class travel services for business and personal purposes: taxis, chauffeurs, airport “Meet and greet” services, air and train tickets, accommodation, conference facilities, first class/business class travel arrangements, etc. Building a strong business relationship with all suppliers, negotiating deals, etc.
• Assist with visa applications when required
• Expenses administration with a sharp eye on tax implications
• Act as a gate-keeper for the management team
• Assistance with the Board Members meetings, the full scope of top-level documents and materials preparation, shorthand skills is a great benefit, but not essential
• Carry out various research, presentation and clients’ related projects and assisting with business ventures, background research and presenting findings
• Prepare PowerPoint presentations for the high-profile meetings
• Daily office management, team management and
• Participation in the company project management and back-up support of new market entries, liaising with and coordination of remote cross-border technical, administrative and distribution teams
• Hands-on administrative support at senior level including brainstorm marketing ideas, assistance with preparation of promotional and informational materials
• Skype and corporate digital conferences set up
• Correspondence management, documents preparation, contracts drafting, minute taking (shorthand skills is a plus, as well as audio minute taking and reviewing information)
• Reports preparation
• Liaising with external services providers, working closely with the outsourced HR and IT services
• Liaising with financial, marketing and legal teams, support to the teams as/when required.
• Phone presence out of working hours – moderate

To succeed in this role you will need to be/have:

• Solid EA/Office Management and/or Operations experience with sound knowledge of setting up policies, procedures, lists of suppliers and developing a business relationship
• Educated to a degree level
• Excellent telephone and email correspondence manner
• Excellent communication skills (ability to liaise with individuals at all levels)
• Hardworking and reliable with positive ‘can do’ approach to any situation, however challenging or routine it may be
• Flexible and willing to stay ‘on call’ when and if required after working hours
• Excellent organizational and time management skills
• Good eye to detail
• A team player with a willingness to get involved and add value
• Exceptional timekeeping and organizational skills
• Knowledge of the Microsoft suite of applications – Outlook/Calendar, Word, Excel, advanced PowerPoint skills
• Knowledge of London business culture