This is a great opportunity for a Cyprus-based candidate with relevant corporate services experience, who is looking to join a well-established investment family office, based in Limassol. This is an office-based role with one day per week to work from home, and it will suit a professional looking for a close-knit team, international flair, and stability.

Responsibilities

• Maintain a comprehensive compliance and filing calendar covering all entities across all jurisdictions — Cyprus, BVI, Cayman, and any additional jurisdictions as the portfolio evolves
• Proactively monitor all upcoming deadlines — annual returns, UBO confirmations, economic substance filings, tax registrations, licence renewals, and any other statutory obligations — and ensure all filings are completed on time without prompting
• Maintain an up-to-date corporate records database across all group entities, ensuring accuracy and completeness at all times
• Provide regular status reporting on compliance positions across all entities and jurisdictions
• Flag risks and upcoming requirements in advance, ensuring the family office is never in default or facing penalties
• Manage relationships with all external service providers — registered agents, lawyers, auditors, and banks — across all jurisdictions
• Handle all correspondence with authorities and third parties on behalf of group companies
• Coordinate and manage KYC and due diligence requirements across all group companies — including requests from banks, auditors, counterparties, and regulatory authorities
• Handle ad hoc corporate governance, structuring, and documentation requirements as they arise
• Assist with onboarding of newly incorporated entities and transitions from external service providers

Key Skills

• Minimum 3–4 years of experience in corporate administration within a licensed Cyprus CSP (Corporate Service Provider), law firm, or fiduciary services firm
• Demonstrated hands-on experience with BVI companies — document preparation, registered agent coordination, and economic substance compliance
• Experience managing investment holding structures, intercompany transactions, capital calls, and fund movement documentation
• Proven ability to independently manage a portfolio of multiple entities across multiple jurisdictions simultaneously
• Experience building and maintaining compliance calendars and proactively managing statutory deadlines across multiple jurisdictions
• Experience with company liquidations and wind-down processes is a strong advantage
• Cayman Islands experience is advantageous but not essential
• Prior experience in a family office, private investment group, or similarly confidential environment is a plus

Knowledge

• Cyprus Companies Law (Cap. 113) — thorough working knowledge
• Cyprus Registrar of Companies e-filing portal — proficient
• BVI Business Companies Act — solid working knowledge
• Cyprus AML/KYC framework and ongoing due diligence obligations
• UBO register requirements and DAC6 basics
• BVI and Cayman economic substance requirements
• Standard corporate documents across all relevant jurisdictions — articles, resolutions, registers, share certificates, powers of attorney, certificates of incumbency
• Willingness and ability to quickly acquire working knowledge of corporate requirements in additional jurisdictions as needed

Qualifications

• University degree in Law, Business Administration, Accounting, or related field
• ICSA / CGI (Chartered Governance Institute) qualification — preferred or working towards
• CySEC AML certification — preferred
• ICPAC or Cyprus Bar Association membership — advantageous but not required

Personal Attributes

• Proactive and self-directed — takes full ownership of deadlines and compliance obligations without needing to be reminded
• Highly organised with meticulous attention to detail across a multi-jurisdictional portfolio
• Discreet and professional — accustomed to handling confidential ownership, financial, and personal information in a private office environment
• Confident communicator — able to liaise directly and independently with lawyers, bankers, auditors, and registered agents across multiple jurisdictions
• Fluent in written and spoken English — all documentation and external correspondence is in English
• Russian language skills are a practical advantage