This is a great opportunity for an exceptionally organised, detail-oriented and proactive Operations and Executive Assistant to join a growing boutique law firm, working closely with the Managing Partner. This is a particularly important role within the Firm, and the successful candidate will become a central point of coordination across the Firm’s operations while also providing high-quality executive and personal support to the Managing Partner.

Responsibilities

• Providing direct executive and personal support to the Managing Partner, including inbox, diary and calendar management, appointments, travel and day-to-day priorities
• Managing filing, document management and general administrative systems
• Handling firm communications, meetings, follow-ups and ongoing tasks
• Assisting the accountants with bookkeeping, budgeting, invoices and general financial administration
• Supporting the day-to-day operations of the office, including suppliers, facilities, equipment and systems
• Providing human resources administration and supporting team development
• Supporting marketing, social media, website updates and Firm events
• Acting as a professional liaison with clients, advisers and other external contacts
• Monitoring outstanding matters and ensuring tasks and deadlines are followed through
• Supporting ad hoc projects and taking ownership of operational matters as appropriate
• Working closely with the Managing Partner and the existing operations function to learn the Firm and progressively assume greater responsibility
• Maintaining the highest standards of discretion, confidentiality, organisation and professionalism

Key Skills

• 1-3 years+ in an administrative, PA, legal support and/or office operations role
• An administrative, legal, finance or other business-focused degree is preferred
• Confident managing multiple priorities and working in a fast-paced environment
• Highly organised, detail-oriented, proactive and commercially minded, with strong attention to detail and follow-through
• Discreet, trustworthy and professional, with sound judgement when handling confidential and sensitive matters
• Comfortable working closely with senior leadership and anticipating needs rather than simply responding to instructions
• Technically confident, with strong IT and Microsoft Office skills and the ability to learn and manage new systems and software effectively
• Familiarity with bookkeeping and professional services administration is preferred
• Strong communication and interpersonal skills, with a polished and professional manner
• Practical, with the ability to take ownership and manage a broad range of responsibilities
• A genuine willingness to learn, develop and take on increasing responsibility as the Firm grows
• Fluent English, right to work in the UK with sound UK work experience
• Russian-speaking would be an advantage

Job Advantages

• Central, high-profile role within a growing boutique law firm
• Direct, close working relationship with the Managing Partner
• Genuine scope to grow into a broader operations role as the Firm expands
• Varied, hands-on remit spanning executive support, operations, HR and marketing