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Receptionist and Office Manager – One-year Contract. Mayfair, London Filled

Industry Administrative and Secretarial, Business Assistant, Personal Assistant
Location London
Job Type Contract
Visa No visa sponsorship provided
Salary £35000 — £40000 per annum
Date 30 November 2022

This is a great opportunity for someone with administrative/support experience to join a wonderful professional office based in the heart of Mayfair for a one-year and two months maternity cover contract in a capacity of a Receptionist/Office Manager. You will be supporting an international and diverse close-knit team, who are pleasure to work with.


  • Manage Reception Area, Meeting Rooms and the office main line phone
  • Book couriers & DHL, receive and distribute incoming packages, distribute mail and post
  • Keep reception and meeting rooms tidy and presentable, display daily newspapers and magazines
  • Oversee the smooth running of the office at all levels
  • Liaise with building facility managers and contractors, liaise with office cleaners, liaise with various suppliers for the management of the office
  • Keep office stationery in stock (including toners for all printers plus domestic stock and looking after kitchen supplies)
  • Manage Mobile network accounts for phones
  • Manage the company list of equipment such as phones, laptops, printers among employees
  • Manage office maintenance – contracts (green wall, lighting, shredders’, aircon, cleaning, and others), certificates ( such as Fire Marshall and First Aider and others)
  • Weekly order of food and beverage supplies from Ocado, daily shopping if required
  • Manage petty cash, receipts and invoices
  • Data management and filing
  • Assist office staff when necessary (finance, legal and project management departments)
  • Assist the management and other team members when help is needed
  • Create full ‘how-to’ instructions for Webex, Zoom, and any other applications used in the office and various devices
  • Create and maintain the list of Application passwords or credentials be created
  • Be point of contact for IT Support or any issues with computers, phones VoIP, internet connection or any office equipment
  • Assist the accounting team with various tasks in QuickBooks

Ideally, you will be/have

  • At least 1 year of Reception/Administration/Team Support experience in the UK
  • Excellent English language skills, spoken and written
  • Russian or a European language is an advantage, but not a necessity
  • Excellent organisational skills
  • Professional presentation and excellent people skills

Job attraction

  • Stable contract for 1y2m in a wonderful office in Mayfair in a wonderful team
  • 9-5 working hours, no overtime
  • Involving role
  • Attractive salary

Become a part of this unique opportunity, apply now!

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