This is a fantastic opportunity for an experienced PA with the knowledge of three languages, English, German and Russian, to join a well-established investment firm based in the heart of London.
This role will require quality support to an international director and assistance with occasional office tasks.
Responsibilities
- Be the first point of contact and a gatekeeper for all business and private enquiries
- Intense travel arrangements, mostly European
- Visa applications, accommodation and transportation bookings
- Diary management and appointment coordination
- Basic bookkeeping, including invoice management, personal expense management and bank transfers
- Assistance at meetings, including recording and AI minutes management
- Keep electronic meeting minutes and other relevant documents, using the facilitating technology and AI tools
- Provide administrative support such as mail and call handling, online and offline meeting arrangements
- Email writing and translation between three languages
- Maintain the flow of electronic documents and information, including file and records storage
- Support the team with office administration and other office-related tasks
Key Skills
- Fluent in Russian, German and English
- Happy to work from the office in Central London when the Director is in (some flexibility could be offered when the Director is travelling, which could be 1-2 weeks per month)
- At least 5 years of sound knowledge in supporting at the senior level within an administrative and/or PA capacity
- Technologically aware with the ability to implement various technological tools, AI tools and communication advances
- Keen, intelligent approach to any given task
- Flexible in dealing with ad hoc office, administrative and support tasks
- No visa restrictions for working in the UK
- Good eye for detail, tenacity, accuracy
- Team player
Job Advantages
- Beautiful Central London office location, comfortable to get to, with some work-from-home possibility when the Director is travelling
- Salary, basic benefits and potential for a discretionary bonus
- Diverse, international, friendly team
- Healthy working hours
- Permanent, long-term, stable job
