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Office Manager and Bookkeeper. Mayfair, London Filled

Industry Accountancy, Administrative and Secretarial, Business Assistant, Personal Assistant, Wealth Management & Private Office
Location London
Job Type Permanent
Visa No visa sponsorship provided
Salary £43000 — £45000 per annum
Package Benefits and Bonus Structure
Date 13 October 2023

This is a great opportunity for an Office Manager or a PA/Private PA with knowledge of basic Financial Operations and Bookkeeping processes, who has some exposure to working within a private family office environment, to join a stunning Mayfair office in the capacity of Office Manager/Bookkeeper. It is a fully office-based job, five days per week, 9-6 with only occasional overtime.


Bookkeeping, payments and reporting tasks

  • Preparation of monthly legal funding requests and reconciliation
  • Preparation of monthly UK credit card expenses, spreadsheets, transactions input into Sage
  • Preparation of monthly family members cards (Amex, Mastercard, credit and prepaid cards), transactions input into Sage
  • Preparation of monthly Corporate Traveller staff and family members’ travel reports
  • Arrange various payments
  • Booking into SAGE of the transactions of certain family members
  • Generate corresponding monthly Expense Reports
  • Preparation of regular donations

Admin and OM tasks

  • Taking care of family members Amex credit cards
  • Approval of office invoices and contracts, coordinate payment
  • Dealing with office post, deliveries, couriers, stationery orders, weekly grocery
  • Documents printing, scanning, and saving into the company filing system, organising ID and document notarisation
  • Office reception – a/c system, lighting, rubbish removal, cleaning contractor, plants, dealing with building management, overall office look upkeep
  • Being a contact person for some family members (utility bills, accounts and payments)
  • Keeping proactive track of family IDs, passports, and renewals
  • Keeping proactive track of staff travel and overseas work visas
  • Dealing with any IT employee issues and IT company
  • Co-administrator of the electronic filing system iManage
  • Manage employee HR filing, new starters and leavers, holiday planner, pension and medical plan
  • Employee and family members travel bookings, transfers, covid tests, completing passenger locator forms
  • Ad-hoc requests, flower orders, appointment bookings
  • Assist in organising events for family members
  • Be a team player and assist colleagues when required
  • Arranging yearly PAT testing, 5 yearly electrical tests and Fire Risk Assessments


  • Fluent in English and Russian languages, written and spoken
  • Basic Accounting/Bookkeeping knowledge and sound Excel skills
  • Ideally, experience in an HNW family office as a PA, Office Manager or Administrator with additional bookkeeping tasks
  • Trustworthy, reliable, positive

Job Advantages

  • Competitive salary, annual fixed salary, discretionary bonus
  • Pension plan and BUPA medical plan
  • Stunning office in the heart of London
  • Amazing management and a small close-knit team to work with

Become a part of this unique opportunity, apply now!

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