Our client is a private HNW Family Office based in the heart of London now is looking for a Head Receptionist/Office Manager – bright multi-tasker with excellent organisational skills and the ability to prioritise. This position requires a detailed-oriented person who is professional and energetic. The candidate should enjoy working with many different areas of our organisation and have advanced proficiency in MS Office, Word, Outlook, Excel and PowerPoint). Strong interpersonal and communication skills are essential as well as the ability to work independently and as part of a team. A positive, can-do attitude; flexibility and a sense of humour are a must. 

Manage Reception Area / Meeting Rooms:

• Answer all incoming calls  
• Greet visitors for meetings / set up meeting rooms / offer refreshments  
• Arrange lunch when needed 
• Book  couriers and taxis / receive and distribute incoming packages 
• Distribute mail / post mail / keep stamps in stock 
• Display papers daily/keep magazines up to date 
• Keep reception and meeting rooms tidy and presentable  

 Office Manager: 

• Oversee smooth running of office at all levels (good attention to detail) 
• Liaise with building managers/building receptionist (fire drills) 
• Liaise with cleaners 
• Liaise with suppliers 
• Liaise with Integral for monthly air con maintenance visits 
• Keep office stationery in stock  (including toners for all printers / domestic stock) 
• Point of contact for IT Support and Telephone Support 
• Responsible for daily back up 
• Weekly order of food/beverage supplies from Ocado  
• Responsible for collation and entry on spread sheet of staff holidays  
• Petty cash/receipts/invoices 
• Admin/filing  
• Assist Director when necessary 
• Assist senior secretaries as required 
• Ad-hoc duties (as they arise from any member of staff or family) 
• Input invoices into accounts database  

Kitchen: 

• Care and supplies for coffee machines 
• Keeping sink and surfaces clear and tidy 
• Displaying fruit & biscuits daily 
• Keeping fridge stocked   

Requirements: 

• Fluent English Speaker
• Smart, professional appearance 
• Confident personality 
• Honest & friendly disposition 
• Lots of common sense 
• Proactive approach 
• 100% team player 
• Punctual and reliable 
• Sensitive to peoples needs – helpful/willing attitude 
• Willing to muck in