This is a great opportunity for an administrative/PA candidate to join a close-knit team in the heart of London. The client is a well-established financial services company, and they are looking for a PA to join their friendly team. Your role will involve supporting two Principals and a team of professionals, as well as managing their office operations.

Responsibilities

The role will suit someone who is capable of dealing with ever-changing travel plans and who can work independently. In addition, as Office Administrator/Manager you will be required to deal with operational information, therefore, high integrity is considered as one of the most important personal qualities for this role.

• Welcome visitors and clients as they arrive at reception (take coats, umbrellas etc. accompany client(s) to meeting room, offer refreshments, etc.)
• Principals’ extensive diary management and private events coordination
• Making and managing ever-changing flights, hotels, transfers bookings
• Team working and coordinating with other office administrators, including at the Cyprus branch and the office in Zurich
• Dealing with e-mail/post, correspondence and inquiries, daily couriers (the UK and international) and post coordination
• Answering phone and the doorbell
• Creating and maintaining filing systems in an organised manner
• Setting up meetings, and conference calls
• Dealing with suppliers, ordering, maintaining and stocking water bottles, general office supplies and stationery, printers and consumables, business cars and personalised bespoke greeting cards
• Ensure that office kitchen(s) are stocked with all necessary sundries and fruits for efficient daily use and is maintained clean and in good order
• Managing the up-keep of the office, dealing with the office maintenance company.

You will be/have

• While Bachelor’s degree is desirable, candidates with the equivalent combination of education and experience should not be discouraged from applying
• An office-based experience is preferable – 2 years plus
• Organised and able to handle a wide range of responsibilities with minimal supervision
• Fluent in written and spoken Russian and English
• Eligible to reside and work in the UK with no restrictions
• Strong organisational skills and attention to detail
• The ability to plan your own work, work on your own initiative and meet deadlines
• Teamwork, punctuality, reliability and honesty.

What is in it for me?

• Amazing team to work with – friendly management and flat office hierarchy
• 9-5.30 office hours, no overtime – healthy working environment
• Salary and bonus structure, plus corporate benefits
• Beautiful Central London office location
• A stable job within a friendly environment.