Our client is one of the world’s largest natural gas producers, looking for a diligent and dependable Russian Speaking Corporate Personal Assistant to join their team. The Personal Assistant will report to an Executive Assistant and will be a part of the Global Group Secretariat. The PA will work as part of the EA’s team working with a number of departments, projects and Department Heads. 

Duties & Responsibilities:

• Rapport: build a strong understanding of the department’s/ project’s/ Head’s dynamic and priorities. Ability to adapt to their working style and methods. Build a strong relationship with the EA and work to her energy level and scope of work
• Staying on top: take proactive ownership of relevant diaries including all appointments and meetings and related arrangements aiming to maintain a healthy work/life balance for primary stakeholders. This includes managing highly complex and ever-changing meetings schedule and travel arrangements (flights, hotels, transfers, visas etc)
• Purchase Order Administrator: raising, processing and monitoring purchase orders and related invoices, ensuring prompt payments
• Take ownership and proactively manage monthly expense claims
• Russian language. As a native Russian speaker, the PA will be expected to provide support with Russian-language correspondence in internal systems, providing translations when necessary and liaising with translation agencies
• Have good knowledge of and adhere to Company policies and Secretariat standards.
• Team player: build and maintain a strong network of relationships within the company, as well as with relevant stakeholders to ensure smooth flow of communication; Provide cover for the other PAs/EAs, as and when required
• Event organisation including departmental and team away days
• General administrative duties including filing, maintenance of electronic folders on the company network
• Co-ordination of ad-hoc projects
• Collation and consolidation of team and management reporting

Skills & Competencies:

• Excellent written and spoken English and Russian including grammatical proficiency
• Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation
• Able to work with lack of clarity/minimum of instructions
• Able to cope well under stress, demonstrating high energy level
• Able to cope with multiple priorities and changing environment
• Innovative, proactive and forward-thinking– the ability to think and plan ahead
• Diligent and dependable
• Able to work as part of a team as well as individually
• Mature and professional attitude to work
• Good numeric and analytical ability including spreadsheet skills
• Thorough organisational, planning and administrative skills

Experience:

• Knowledge of Russian business environment is a strong advantage
• Experience of working in an international organisation with an overseas parent company is an advantage

Education:

• Degree level education, any additional business-focused qualification is an advantage