Level of Support: Business and Private executive support to Principal, 1:1

Based: EU employment contract, based remotely in Europe, ideally. UK-based candidates could be considered, but with less priority

Salary: Depending on experience

Languages: English, Russian, Italian – upper-intermediate and above

Travel: Occasional travel may be required

Start: Interviews – ASAP

Responsibilities

• Be the first point of contact and a gatekeeper for all business and private enquiries
• Communicate all relevant information in a concise and efficient manner to the Principal, filtering information and presenting the main points of required attention
• High-profile hospitality project work support and operational/organisational management
• Provide administrative support such as mail and call handling, online and offline meeting arrangements, communication with third-party suppliers
• Manage the contacts database and external and internal contacts facilitation
• Keep electronic meeting minutes and other relevant documents, using the latest technology and AI tools
• Using various new technologies and AI tools for document preparation and reports handling, translations, presentations, research and information analysis
• Manage calendar and appointments
• Liaising with a lifestyle provider regarding business and personal travel and lifestyle management
• Maintain the flow of electronic documents and information, including file and records storage
• Handle invoicing and payments for the Principal
• Project a warm, professional and welcoming image when taking meetings on behalf of the Principal

Key Skills

• A graduate with a finance/business/IT or engineering-related degree is a strong advantage
• Ideally, fluent in Russian, Italian and English
• At least 2-3 years of sound knowledge of supporting at the senior level, management reporting and information handling (in an assisting capacity), working with key project indicators, PM system administration etc.
• Technologically aware with the ability to implement various technological tools, AI tools and communication advances
• Keen, intelligent approach to any given task
• Flexible in dealing with ad hoc administrative and support tasks
• No visa restrictions for working in the EU or UK
• Good eye for detail, tenacity, accuracy
• Flexibility and on-call availability

Job Advantages

• Great Principal with a progressive outlook on work and life to support
• Remote work – work from anywhere in EU/UK
• Diverse and international team, projects and lifestyle
• Competitive rewarding structure
• Permanent, long-term, stable job
• Quarterly team meetings in interesting locations for team bonding