Amazing opportunity for an experienced, organized and hardworking Receptionist/Office Assistant to become a ‘trend-setter’ for a recently established and already highly-rated financial company with a determination to make a difference in the financial sector, and progressive social and technological views. This is a super trendy, fast-moving environment and requires a person with initiative, energy and excellent communication skills. This lively company offers an enjoyable working environment and would support someone who would like to progress.
Do you have excellent communication and administrative skills? Are you passionate about offering the best environment and welcome for a diverse range of people, including employees and clients? If yes, please read on!
Your Responsibilities will include:
- The First point of contact for all visitors – clients, investors, and business contacts
- Answering the phone, directing calls to the team members, consulting and providing information over the phone
- Managing incoming emails, messages, diary management, arranging bookings and assisting with travel arrangements
- Assisting EA with diary and appointments management when required
- Liaising with external organizations and business partners to arrange meetings, prepare agendas and draft minutes
- Managing courier relationships and shipping
- Managing meeting room set up, offering refreshments, setting up meeting rooms
- Providing research and information support
- Preparation and editing of documents and presentations
- Composing, typing and distributing meeting notes, routine correspondence, and reports and internal information
- Mail newsletters, promotional material, and other external information
- Distributing incoming mail and other materials
- Assisting with invoicing, compiling expenses for the team members, managing petty cash
- Office Management duties: organizing the office layout, looking after the office space, monitoring cleaning services and maintaining supplies of stationery and equipment
- Use a range of office hardware equipment for copying and filing, as well as office software, including emails and databases, to ensure the efficient running of the office
- Managing online and paper filing systems
- Recording staff attendance including overtime, monitoring vacation and sick leave
- Troubleshooting computer and systems problems, liaising with IT specialists to resolve IT related issues
- Planning and organizing corporate gatherings and events
To succeed in this role you will need to be/have:
- Excellent telephone manner
- Excellent communication skills (ability to liaise with individuals at all levels)
- Educated to a degree level – preferred but not essential
- Previous experience in an administrative/reception-based role within a professional organization with a strong focus on customer service and administrative tasks
- Hardworking and reliable with positive ‘can do’ approach to any situation, however challenging or routine it may be
- Excellent organizational and time management skills
- Good eye to detail
- A team player with a willingness to get involved and add value
