This is a 9-month fixed term contract with potential to become permanent position.
Our client needs a pro-active, highly organised and experienced PA to join their team.
Duties include but are not limited to:
• Managing busy Chairman’s diary (complex travel itineraries, drivers’ schedules, dining reservations, meeting schedules and delegations) as well as providing full administrative support
• Management of Chairman’s family affairs (arranging drivers, complex travel aspects, booking doctor’s appointments, coordinating personal trainers, dining arrangements, personal shopping, household maintenance/administration)
• Project management within building and design, contract negotiatiions, building control and organisational matters, other project related matters
• Organising parties and prestigious VIP events
• Management of cars, holidays and all personal affairs
• Data, expenses & filing management
• Handling petty cash and the Chairman’s expenses, in conjunction with the internal accounts department
• Raising Purchase Orders, managing and placing orders
• Organising external / internal meetings as well as producing board meeting papers, agendas, and facilities for meetings
• Dealing with incoming and outgoing correspondence
• Looking after the Chairman’s visiting VIP guests, ensuring their requirements and expectations are met
• Working closely with staff in global offices and across time zones
• Household personnel management, rotas/holidays/training organisation
The role will be base over 80% of time in the family’s Mayfair private residence and sometimes in the office if required.
The ideal candidate will be/have:
o 1-3 years of PA/Administrative support experience in the UK
o Project Management exposure will be highly preferred
o A degree is preferred
o Tons of common sense
o Superb organisational skills
o Good Ms Office and typing skills
o A quick learner
o Ability to prioritise, multi-task and take initiative
o Ability to work within a close-nit team
o Eye to detail
o Ability to adapt to last minute changes
o Ability to demonstrate discretion at all times
o Proactive and able to work on own initiative
o Flexible and versatile
o Strong attention to detail
o Good communication skills
o Must be able to adapt quickly and easily to change and to work as part of a team
