Our well-established client is currently looking for an exceptional Office Manager/PA to support senior Executives and the wider team including smooth running of the PLC office. This role is at the Company’s Head Office close to Green Park/Victoria stations. A successful candidate will be joining the company at the beginning of July. The role requires highly developed organisational and communication skills along with proficiency with Microsoft Office. Strong interpersonal skills and the ability to engage and interact with all stakeholders in a professional and mature manner is also a requirement for this position.
Responsibilities
- General office management including facility management, ordering supplies, liaising with the building management;
- Dealing with issues related to the day-to-day running of the office
- Greeting visitors and ensuring meeting rooms are pre-booked, set up and any refreshments required are provided;
- Management and screening of incoming calls, responding to queries as appropriate
- Calendar management incl. the organisation of meetings and appointments
- Event management: planning and scheduling meetings and participation in events; effectively dealing with diary clashes
- Ad-hoc general administration duties and personal tasks as and when required
- Travel arrangements, incl. visa applications, booking flights, hotels, transfers etc.
- Other ad-hoc services to support the smooth running of the office
Requirements
- Previous experience in a similar role
- Highly developed verbal and written communication skills to deal efficiently and appropriately with internal and external stakeholders and the public
- Ability to multi-task effectively and juggle conflicting requirements, prioritising tasks and managing conflicts appropriately
- Strong Microsoft Office skills
- Committed to outstanding delivery and good attention to detail
- A proactive approach to work
- Good time management and organisational skills
- Flexible to accommodate changes at short notice
- Positive focus alongside a can-do attitude
- Russian language skills would be a plus but not essential
