Our client is one of the world’s largest natural gas producers, looking for a diligent and dependable Russian Speaking Corporate Personal Assistant to join their team. The Personal Assistant will report to an Executive Assistant and will be a part of the Global Group Secretariat. The PA will work as part of the EA’s team working with a number of departments, projects and Department Heads.
Duties & Responsibilities:
- Rapport: build a strong understanding of the department’s/ project’s/ Head’s dynamic and priorities. Ability to adapt to their working style and methods. Build a strong relationship with the EA and work to her energy level and scope of work
- Staying on top: take proactive ownership of relevant diaries including all appointments and meetings and related arrangements aiming to maintain a healthy work/life balance for primary stakeholders. This includes managing highly complex and ever-changing meetings schedule and travel arrangements (flights, hotels, transfers, visas etc)
- Purchase Order Administrator: raising, processing and monitoring purchase orders and related invoices, ensuring prompt payments
- Take ownership and proactively manage monthly expense claims
- Russian language. As a native Russian speaker, the PA will be expected to provide support with Russian-language correspondence in internal systems, providing translations when necessary and liaising with translation agencies
- Have good knowledge of and adhere to Company policies and Secretariat standards.
- Team player: build and maintain a strong network of relationships within the company, as well as with relevant stakeholders to ensure smooth flow of communication; Provide cover for the other PAs/EAs, as and when required
- Event organisation including departmental and team away days
- General administrative duties including filing, maintenance of electronic folders on the company network
- Co-ordination of ad-hoc projects
- Collation and consolidation of team and management reporting
Skills & Competencies:
- Excellent written and spoken English and Russian including grammatical proficiency
- Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation
- Able to work with lack of clarity/minimum of instructions
- Able to cope well under stress, demonstrating high energy level
- Able to cope with multiple priorities and changing environment
- Innovative, proactive and forward-thinking– the ability to think and plan ahead
- Diligent and dependable
- Able to work as part of a team as well as individually
- Mature and professional attitude to work
- Good numeric and analytical ability including spreadsheet skills
- Thorough organisational, planning and administrative skills
Experience:
- Knowledge of Russian business environment is a strong advantage
- Experience of working in an international organisation with an overseas parent company is an advantage
Education:
- Degree level education, any additional business-focused qualification is an advantage
