This is a great opportunity for an experienced PA to join a London-based head office of an international logistics firm. The role is to provide secretarial and administrative support in a well-organised and timely manner to the Executive Chairman while working on organisational initiatives, communication from Chairman’s office and other tasks as directed by The Chairman.
Responsibilities
- Personal Assistant to the Executive Chairman (EC) for:
- Administrative services including calendar management, planning and coordinating meetings, planning events (formal and informal dinners, Annual BBQ, festival celebrations, corporate gifting etc.)
- Organising travel (including visa and other formalities) and preparing travel itineraries
- Prioritising and managing all correspondences on behalf of the Chairman
- Managing confidential documents and ensuring relevant information is provided in a timely and accurate manner
- Update and maintain the contact database
- Support Board and Family communication and coordination of meetings
- Work closely with the Chairman and Family Office and arrange regular meetings, prepare briefing materials, manage communication and organize reports for the Chairman
- Coordinate, attend and prepare minutes for meetings
- Study external business reviews and prepare analysis and summary for The Chairman
- Collate data and prepare presentations as and when required
- Ensure maintenance and management of EC’s office
- Support the Deputy Chairperson and Non-Executive Directors
- Responsible for Public Relations for Chairman’s office
Key Skills
- Previous UK-based PA experience and sound set of required skills
- Fluent English – spoken and written
- Strong communication and interpersonal skills with the ability to communicate at the Executive and Ministerial level
- Self-motivated and confident
- Ability to work in a diverse team
- Board-level experience is desired
- Proficiency in MS Office
- Shorthand skills for taking minutes and correspondence is desirable
- Ability to work under pressure to agreed deadlines and adapt to change
- Hospitable and welcoming in approach
- International exposure
This is an office-based 5 days per 5-day-per-week role 9.30-6.30, so someone who is committed to the daily travel to the top City location is a must. Great, stable opportunity in a boutique office with a lovely international team.
